Kent AGM minutes

By 22 June 2012 August 23rd, 2014 Forum

KENT SQUASH & RACKETBALL ASSOCIATION

held at Bexley Park Social Club

20th June 2012

 Present                                                                                                                                                Apologies from

Alan Thatcher                    Mike Burchell                                                                    Sean Harris

Richard Antcliff                 Len Locke                                                                            Mary Scott-Miller

Mark Sykes                         Mark Johnson                                                                   Patti Mills

Dinesh Bansal                    Dave Verga                                                                         Andrew Moss

Dave Ealham                      Ann Sewell                                                                         Geoff Dinsdale

Graham Moscrop             Peter Graham                                                                   Joe Magor

Steve Franks                      Tony Beddoe                                                                     Naomi Duthie

John Williams                     Peter Lewis                                                                        Sam Stabler

In Attendance – Paul Fennell   Regional Manager, England Squash & Racketball

 The 65th  AGM was opened by the President Alan Thatcher at 8pm

1.       Apologies for Absence were noted

2.       Minutes of the previous Annual General Meeting were accepted 

  1. 3.       There were no matters arising

 

  1. 4.       Chairman referred to his written report, copies of which were circulated before and were available at the meeting.  A number of points were highlighted in his presentation:

 

  • It had been a difficult year dominated by concerns about finance.  Tighter control of expenditure is required and action needs to be taken to increase income.
  • Our largest cost is supporting inter-county teams, we will be setting budgets for each team so that we have more certainty about expenditure.  Savings will be made in league administration costs.
  • After submitting a paper to the Council meeting of England Squash, we will be introducing a £1 per adult member additional affiliation fee, subject to approval by the AGM.  This should raise an additional £2,500.
  • The fees for entering the Kent leagues are quite low compared to other counties, increases are proposed.
  • The Management Committee is a large and cumbersome group. On a number of occasions when it has met, there has not been a quorum.  A revised Constitution for Kent SRA is before the meeting, the main revision is the introduction of a small  Executive Committee, together with three other committees ‘Kent Teams’ ‘Juniors’ & Internal ‘Leagues & Rules’.  The objective is to empower the three sub-committees and make clear who is responsible for what.
  • The Kent Development Plan remains central to our focus, if we are to continue with and grow the sport in Kent, sustained effort is required to bring in new players of all ages and both sexes.  Steve Franks has done a sterling job with the hub-clubs over the year and has obtained a grant from Sport England to continue the work in schools.
  • A very successful County Junior Closed was held at Bexley in September. My thanks to Richard Henley for organising this.  Our strategy continues to be the development of juniors to enable them to successfully participate in inter-county competitions.
  • Congratulations to the Boys Under 17 team for winning the inter-county final.  Congratulations also go to Boys Under 13 team, Gina Kennedy (Girls Under 15 title), Amelia Henley, Brad Masters, James Evans and Josh Masters.
  • A special thanks to Steve Chapman who is standing down after several years running the junior leagues which continue to grow with more teams entering. Steve Franks will manage the leagues with support from John Sargeant.
  • Our senior teams enjoyed mixed fortunes this year with the Men’s Senior team and O55s both gaining promotion, the ladies senior team just missing promotion and the ladies O40s finishing 4th.  Thanks go to all of the team captains who represented the county this year.
  • There was a large entry for the men’s county closed tournament which was held in January with Ted Jeal retaining his title. Thanks to Joe Magor and Gabby Manvell for organising the event.
  • Kent were delighted to host some of the pre-qualifier matches for the British Open. My thanks go to John Williams and Park Langley for hosting the event.
  • The Kent Open was held at the end of June and as a PSA event draws some of the world’s top 100 players to the county, this year’s entry is even stronger.  Thanks to SE Leisure for its generous support
  • A COPY OF THE CHAIRMAN’S REPORT CAN BE OBTAINED FROM THE SECRETARY

 

 

  1. 5.       The Treasurer presented the draft accounts to the meeting.

 

  • There had been a loss of over £7k in the last year and over £18k in the last 3 years.
  • Options for managing the finances going forward were reviewed, the effect of various levels of league entry fees were considered.
  • The costs of the inter-county teams for the last year were reviewed and consideration was given to the proposed inter-county team budget limits.
  • The financial effect of the Kent Affiliation Fee of £1 was discussed.  Consideration was given to increasing this figure but it was agreed by the meeting that we should stay as proposed on the agenda.
  • The reasons for the current financial position were reviewed.  The contribution to Kent SRA for teams entering the county leagues had been £15 (Winter)/£10(Summer) for over 10 years.  Annual increases should have been made so that increased expenditure on inter-county teams would have been met without reducing the county’s financial reserves.  The proposed £60 per team for league entry is consistent with the average entry fee in other counties.
  • It was noted that some teams had been advised that they would be removed from the county leagues for not paying their ESR affiliation fees.
  • The audited accounts were adopted.
  • AUDITED ACCOUNTS WERE FORWARDED TO ALL CHAIRPERSON’S BEFORE THE MEETING

 

 

  1. 6.       The proposed revised Kent Squash & Racketball Association Constitution was adopted unanimously

 

  1. 7.       The proposed Kent League Entry Fees of

 

  • Mens Squash & Racketball           £60 per team
  • Ladies Squash                                    £30 per team
  • Juniors                                                  £30 per team

                were adopted unanimously

 

 

  1. 8.       The proposed adoption of a £1.00 per adult player Kent SRA Affiliation fee was carried unanimously.

 

  1. 9.       The proposed Expenses Procedure was adopted unanimously

 

  1. 10.   The proposed adoption of the Inter-County Team budgets was carried unanimously

 

  1. 11.   The following officers were elected unopposed

 

  • Chairman                                             Mike Burchell
  • Treasurer                                            Richard Antcliff
  • Secretary                                             Len Locke
  • Fixtures Secretary                           Joe Magor
  • Honorary Auditor                             Umesh Patel
  • Honorary Level Advisor                 Chris Brewer

 

 

  1. Any Other Business

(a)          Paul Fennell –  presented his report on the current state of squash in England

  • Regular participation continues to be flat – but in the context of other sports, which are nearly all in decline – this is remarkably positive
  • Downward trend in 30-44 age group but growth in 45-64 group
  • Increase in higher education participation
  • Racketball performing strongly
  • Sport England like us – we hit all their targets – looks like same funding as before
  • ES have some key priorities which include – universities, leisure centres and members clubs
  • Relationship between Kent & ES, is at an all time high with ideas for improvement
  • ES will fight all potential court closures, ES believe they have slowed the trend
  • Clubs should contact Paul if they think that ES can help them  A MORE DETAILED REPORT CAN BE OBTAINED  BY EMAIL :-PAUL.FENNELL@ENGLANDSQUASHANDRACKETBALL.COM
  • Following Paul Fennell’s presentation on behalf of ESR, the floor debated the future of Kent squash. We enjoy considerable success at junior level and the men’s county leagues continue to operate successfully. However, women’s team squash has almost disappeared, although Steve Franks reported the growth at grass-roots level and anticipated a new style of competition based at local clubs or in various towns throughout the county, including Maidstone, Sittingbourne and Canterbury. All clubs were urged to support the Kent Development Programme. Support is available from Kent SRA and ESR to support any clubs who wish to develop the sport and their own facilities, and those who may need help in sustaining operations

 

(b)          The President asked for any comments on the Kent Development document    prepared by Steve Franks the Kent Development Officer.

  • There were no comments from the floor
  • Mike Burchell drew the attention of the meeting to the remarkable job that Steve is doing for Kent, not only involving schools around Kent to try taster sessions, 6 weeks courses, arrange sessions for clubs, talking to clubs of how to increase there membership, involving more court usage, arranging finance via KCC & ES, he thanked him for all his hard work in this field.
  • A COPY OF KENT DEVELOPMENT REPORT CAN BE OBTAINED FROM THE SECRETARY

 

(c)           Graham Moscrop (Bexley) proposed a vote of thanks to John Bunce who was retiring as Chairman of the Priory League.

 

(D)          Dave Ealham (Mote) proposed a vote of thanks to the Treasurer for the hard work he had done to deal with the financial situation.

The  President asked the floor for any other business, there being none,

he thanked all those that attended and closed the meeting at 21.44

Posted by Len Locke on June 22, 2012 at 14:47

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