Who we are

We are Kent Squash & Racketball Association (“Kent SRA”). We are a Charitable Incorporated Association (CIO) registered in England and Wales (registered charity no. 1167996) and an England Squash designated County Association.

This privacy notice sets out how we use and protect any information that you give us when you register with or use this website or otherwise.

We are committed to ensuring that your privacy is protected. Should we ask you to provide information by which you can be identified when using this website or in connection with any Kent SRA activity, then you can be assured that it will only be used in accordance with this privacy notice.

We may change this notice from time to time for example to reflect any changes in legalisation, by updating this page without notice. You should check this page from time to time to ensure that you are happy with any changes.

What information we collect and what we do with it

In order to register as a user on the Kent SRA website you need to provide at least a username and an email address. This information is used by Kent SRA solely for the automated user log in processes. You may, if you wish, delete your account or provide (or remove) any of your first name, last name, a nickname, and further contact and biographical information via your user profile.

We collect the position, club and email addresses of contacts for clubs and other organisations who are members of Kent SRA by virtue of their affiliation with England Squash. This information is used by Kent SRA to send emails to these organisations directly related to their membership of Kent SRA and, with explicit consent only, other information on squash and racketball matters of potential interest to the their organisation and playing members (which may include squash or racketball promotional or marketing material).

We use a third-party provider, MailChimp, to deliver our newsletter. We gather statistics around email opening and clicks using industry standard technologies to help us monitor and improve our communication with clubs. For more information, please see MailChimp’s privacy notice.

We also collect the names and email addresses of people who are trustees, officers or volunteers of Kent SRA. We use this information solely to conduct Kent SRA business with them as related to their role.  We delete their personal  information once a person ceases to be a Kent SRA trustee, officer or volunteer.

We may collect personal information from individuals taking part in Kent SRA organised activities, eg tournaments, leagues and coaching.  This information will only be used to administer the activity in question and will be deleted once the activity is finished.

Information sharing

We will not pass any personal information to any other party.

Individuals Rights

If you wish to know what personal information we hold on you or want to rectify it, delete any of it, or stop or restrict how we use it, please contact the Secretary of Kent SRA.


We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure any personal information we collect.

How we use cookies

A cookie is a small file which is placed on your computer’s hard drive if you agree to our use of cookies by continuing to browse the website.  Cookies, in general, allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for automated statistical analysis purposes and then the data is removed from the system.

Overall, we use cookies to help us provide you with a better website, by enabling us to monitor which pages users find useful. A cookie does not give us access to your computer or any personal information about you.

Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Links to other websites

Our website may contain links to other websites of interest. If you use a link to leave our website you should note that we do not have any control over that other website. In particular, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Last Update

This notice was last updated 8 June 2018.